|
Office of the Secretary >
Records Management > Advice for Synods
> Care on Rostered Persons > Provisions
© You may copy this document for synodical use, providing copyright is acknowledged.
Revised 2005.
Files
for persons removed from the roster
“When an ordained minister is removed from the roster of this church, the
roster record shall be retained by the secretary of this church. . .” (churchwide
bylaw
7.41.18.). A parallel provision exists for those on the official lay
rosters (7.52.25.). Upon notification of the individual’s death, the file
is to be sent to the archives of the synod in which the person was last
listed on the roster.
Files
for persons who resign from the roster
In keeping with ELCA churchwide bylaws
(7.41.18.) and (7.52.25.), note that the roster records are to be retained
by the secretary of this church. A record of the location of the file
should be kept in the synodical office for retrieval of the file in the
event of an application for reinstatement. Upon notification of the
individual’s death, the file is to be sent to the archives of the synod in
which the person was last listed on the roster.
Files
for ordained ministers who resign during disciplinary hearing
When the resignation of an ordained minister occurs during a disciplinary
investigation, but before written charges are filed, the synodical bishop
shall decide to what extent a record of the matter should be preserved.
When the resignation of an ordained minister occurs after the written
charges have been brought, a copy of the charges is to be forwarded to the
secretary of the Evangelical Lutheran Church in America for retention as
provided by ELCA churchwide bylaw (20.21.07.).
Records
of the proceedings of the discipline hearing committee
If the
charges were not sustained and a disciplinary hearing action was not
imposed, documentary and physical evidence presented at the hearing should
be returned to the party that presented the same and the balance of the
material is to be destroyed. If the discipline hearing committee sustained
the charges and imposed disciplinary action, (a) documentary and physical
evidence shall be returned to the party that presented it; (b) the written
charges, the written decision of the discipline hearing committee, and the
certification or other proof that notice was given to the accused ordained
minister or congregation is to be delivered to the secretary of the
Evangelical Lutheran Church in America to be held as provided in ELCA
churchwide bylaw (20.21.07.). All other material is to be
destroyed.
For Additional information contact:
Director for Records Management and
Library
Office of the Secretary
Evangelical Lutheran Church in America
8765 West Higgins Road
Chicago, Illinois 60631-4198
Telephone: 800/638-3522, ext. 2811
|
Associate
General Counsel
Office of the Secretary
Evangelical Lutheran Church in America
8765 West Higgins Road
Chicago, Illinois 60631-4198
Telephone: 800/638-3522, ext. 2401 |
|
