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Resolution Filing Process
Pre File Process:
Director for Corporate Social Responsibility (CSR) works in
cooperation with ICCR to select companies to file resolutions. These
will be consistent with the ELCA approved CSR Issue Papers. Director for CSR informs interested ELCA affiliates of intentions
to work with companies. The resolution is reviewed and recommended by the ELCA Advisory
Committee for Corporate Social Responsibility (ACCSR) and passed to
the Program Unit for Church in Society (CS) Executive Director
for final approval. The resolutions will be passed on to the
ELCA affiliate. If the ELCA is primary filer, the Director for
CSR will give the ELCA affiliate talking points for the filing
letter If the ELCA will be a co-filer, the Director for CSR will receive
from the primary filer the final version of the resolution and the
cover letter, the Director for CSR will develop talking points.
These will be forwarded to the ELCA affiliate. If the final
resolution is different from the pre-approved resolution, the CS
Executive Director will need to approve it prior to filing.
Post Filing Process:
The ELCA affiliate will file the resolution and send an
electronic copy to the Director for CSR and the lead staff at ICCR.
A hard copy will be sent to the Pittsburgh CSR office. The Administrative Assistant for CSR will forward electronic
copies to: Communication Officer – ICCR Director for Advocacy – CS
Director of LOWC, - CS, Executive Director – CS
Administrative Assistant to the Executive Director – CSS
ELCA Archives
The Administrative Assistant for CSR will forward a hard copy of
filing letter and resolution with a cover letter to the synodical
bishop of the geographic region of the company’s headquarters. A
hard copy will also be sent to the State Public Policy director (if
appropriate). The Administrative Assistant for CSR will keep a log of CSR
filings, sign on letters, and dialogues. This will be available for:
the ACCSR and the CS Program Committee. Communication with synodical bishops will occur after resolutions
are filed. All bishops will be informed via an email from the
Director for Synodical Relations in the Office of the Bishop. During
the filing season an email will be assembled monthly (November,
December, and in the spring) by the CSR staff indicating the names
of the company and the subject of the resolution which has been
filed. A link to affiliated organizations that post the actual
resolution will be part of this email. (For example, the Board of
Pensions posts at
www.elcabop.org/benefit_plans/shareholder_advocacy/resolutions.asp )
Any filings out of the usual filing season will be sent out from the
Director for Synodical Relations in her/his regular emails. Bishops
will be encouraged to sign up for the shareholders’ network on the
CSR site, which will give them further information on the CSR
activities.
Annual Meeting:
The Administrative Assistant for CSR will track the annual
meeting date, and the person planning to move the resolution and
second it at a given annual meeting. The tentative vote from the meeting will be relayed to the ELCA
affiliate and Communications Officer at ICCR. The final certified vote will be obtained (from the Corporate
Secretary) and distributed to the ELCA filing affiliate, the
shareholders' network, and ICCR.
July, 2004
Updated August, 2007
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